Privacy Policy

Last updated: May 2026  |  Kilika Inc., Ottawa, Ontario, Canada

1. Introduction

Kilika Inc. ("Kilika", "we", "us", or "our") is committed to protecting the privacy of individuals who interact with our website at kilika.ca. This Privacy Policy explains what personal information we collect, why we collect it, how it is used and stored, and how you can request access to or deletion of your information.

This policy is governed by the Personal Information Protection and Electronic Documents Act (PIPEDA), Canada's federal privacy law applicable to private-sector organizations.

2. Information We Collect

We collect personal information only when you voluntarily submit it to us through our website forms. The information collected depends on the form used:

• Contact Form "” Full name, email address, subject, and message content
• Job Application Form "” Full name, email address, position applied for, and cover note

We do not collect any information passively (e.g., cookies, tracking pixels, or analytics scripts) through this website.

3. Why We Collect Your Information

• Contact form submissions are collected to respond to your inquiry and provide information about our services
• Job application submissions are collected to evaluate your candidacy for open positions at Kilika Inc.

We do not use your information for marketing purposes, sell it to third parties, or share it beyond what is necessary to fulfil the purpose for which it was provided.

4. How Your Information Is Stored

Form submissions on this website are processed by the following third-party services:

• Formspree (formspree.io) "” receives and routes form submissions to our team by email. Formspree may temporarily store submission data on servers located outside Canada. Please refer to Formspree's Privacy Policy for details.
• Airtable (airtable.com) "” may be used to organize and track job application data. Please refer to Airtable's Privacy Policy for details.

We do not operate our own database for storing personal information collected through this website at this time.

5. How Long We Keep Your Information

• Contact inquiries "” retained for as long as necessary to respond to and resolve your inquiry, typically no longer than 12 months
• Job applications "” retained for the duration of the hiring process for the role applied for, and up to 6 months thereafter in the event a suitable future opportunity arises

After these periods, personal information is deleted or anonymized.

6. Your Rights Under PIPEDA

You have the right to:

• Know whether we hold personal information about you
• Access the personal information we hold about you
• Request correction of inaccurate personal information
• Request deletion of your personal information
• Withdraw consent to the collection or use of your personal information (subject to legal or contractual restrictions)

7. How to Make a Privacy Request

To exercise any of the rights above, or if you have questions about how your personal information is handled, please contact us:

• Email: info@kilika.ca
• Subject line: Privacy Request "” [your name]

We will acknowledge your request within 5 business days and respond fully within 30 days, as required by PIPEDA.

8. Security

We take reasonable precautions to protect personal information from unauthorized access, disclosure, or misuse. Our website enforces HTTPS encryption for all connections. Form submissions are transmitted securely via Formspree's encrypted infrastructure. Access to stored application data is restricted to authorized Kilika personnel only.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The date at the top of this page will reflect the most recent revision. We encourage you to review this page periodically.

10. Contact

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at info@kilika.ca.